Overview
Do you enjoy building teams and creating communities? Do you want to work alongside a team of passionate and talented scientists and engineers dedicated to building the next generation of intelligent customer experiences, by leveraging state-of-the-art deep learning and generative models? Are you passionate about algorithm fairness in AI and creating products that work for everyone? The Aeone (a software startup) seeks to hire a HR Business Partner/Office Manager, who has a solid background in human resource management and recruiting, ability to communicate HR insights, and has a proven track record of managing risk, employees, and delivering high business impact. As one of the founding members on our India team; this role will give you an opportunity and exposure to build to strong foundations for Aeone's presence in india as well as work alongside some of the smarted people in the world.
This job posting is meant to fill multiple job level roles; whether you have 0 or 20+ years experience in HR/Office Management, Apply under this job title.
Aeone’s vision is to bring the world closer together and create genuine value for society, by building an ecosystem that empowers creatives and builders—to build safer spaces online, build strong communities, enhance their livelihoods, and to solve the world's biggest problems.
Key Job Responsibilities
As a HR Business Partner/Office Manager, at a startup, you will manage employee-related functions like hiring, training, team building, performance reviews, employee travels, and employee relations, while also overseeing the day-to-day administrative operations of an office, including managing supplies, scheduling, and maintaining facilities.
Human Resource Management
Responsible for providing comprehensive support in the day-to-day operations of human resources, ensuring the efficient delivery of salary payments and adjustments, the recruitment processes, employee benefit administration, new employee orientation and on-boarding, and the accuracy and maintenance of employee records.
Work closely with other departments to provide customer-focused, effective HR service to the organization for the achievement of the organization’s goals and objectives.
Office Management
Responsible for ensuring that all of the administrative activities are efficiently addressed, including travel arrangements, supply and equipment purchasing, file management, administrative support, bill management, and related activities.
Duties and Responsibilities (including, but not limited to):
Prepares and posts job advertisements, screens applications, arranges interviews, participates in the selection process, maintains a spreadsheet tracking applicants and administers pre-employments tests as required.
Provides general administrative support such as preparing correspondence, forms and reports, arranges meetings, composes regular correspondence, processes confidential reports and documents (electronic and hard copy files), and tracks deadlines.
Prepares documentation for new hires, or changes in pay, status or benefits.
Establishes, maintains and controls employee records, recruitment records, files, correspondence, reports, and organization charts.
Manages sensitive and confidential matters including employee relations, organization changes, and protects the security of information, data and files.
Responds to and processes various requests from managers, employees and others.
Exercises individual judgement when dealing with potential or real issues and brings them to manager’s attention.
Interprets, assists and advises employees and managers regarding leave management and benefit administration, and HR procedures and policies within the specified guidelines.
Conducts research, gathers data and statistical reports, and maintains statistical information.
Coordinates training events or programs and recommends resources, as needed.
Keeps up to date on current issues and matters in the organization related to HR department.
Administers and monitors new hire orientation programs.
Maintains updated/current job descriptions.
Administers drug, criminal record checks and other pre-employment screening.
Maintains and monitors records of employee benefits and salary.
Maintains employee files by handling changes in employee status in timely manner.
Ensures effective receipt of and/or proper approvals on forms and enters changes in the HRIS system.
Prepares paperwork needed to create new employee profile and to place new employee on payroll.
Assists in the maintenance of employee directory and company organization charts.
Provides assistance in monitoring employee performance appraisals and the salary increase/budget process.
Interacts with and supplies information to employees, department heads, and job applicants.
Maintains logs/records of ESCO Code of Conduct training and reporting compliance
Allocates, assigns and monitors all of the administrative resources for the Company to enable successful task performance.
Search and procure office space, if needed.
Manage all the utility bills and rent associated with the office
Organizes and supervises all travel arrangements, supply ordering and inventory, record and file retention, and other related general office duties.
Backup receptionist and administrative assistant duties as required.
Basic Qualifications
Bachelors degree in human resource management , business, or related field.
3 or more years of general administrative assistant experience or 3 years of HR administration experience.
Good problem-solving skills.
Knowledge of recruitment process.
Full understanding to HR policies and compliance in India.
Competent keyboard skills to produce accurate and professional reports.
Able to present information in forms, tables and spreadsheets.
Committed to a culture of diversity and equal opportunity.
Able to operate under pressure and facilitate a team building environment.
Proficient in Microsoft Excel, Work, Outlook and Internet Explorer.
Proficient with basic budget management and calculations.
Ability to deliver effective results, meet tight deadlines and targets.
Excellent written and verbal communication skills.
You certainly don't need to be an expert in all of these areas; but should be excited to learn new skill sets as you need them.
Preferred Qualifications
Graduate degree in Human Resource Management, MBA, or similar field.
5+ years experience in Human Resources, Administration, or similar field.
Experience running payroll.
Advanced writing and spoken English proficiency.
You will be a great fit if
You are adoptable.
Willing to work on-site 5 days per week.
Willing to work between 4:30pm - 12:30am IST.
You are able and willing to learn and do both front-end and backend engineering, when needed.
You are here for the long-haul, and believe in Aeone's vision and its products.
You are a creator or have an interest in the creator economy, social media, and Extended Reality (AR/VR).
You are metric, result, and data-driven; you are able to analyze and back up your ideas with data. You take ownership of decisions you make.
You have a backbone and communicate your ideas even when it’s difficult to do so.
You understand there are no defined roles at early-stage startups, and that you may be asked to perform tasks outside this role or job description.
You are willing to do what it takes, including taking on tasks that are not “sexy” or outside your perceived job “scope”, to make the product and company successful. Example: “you may be asked to respond to customers, or attend a conference, or pitch at an event, or travel”.
You are a self-starter and take initiative ; you anticipate business needs and don’t wait to be told what to do.
You thrive in an ambiguous environment; you understand that you won’t always be told everything, and you would need to take initiative and figure things out.
You are willing to sometimes go past work hours or work on weekends to address business needs (i.e. writing emergency code or fixing emergency bugs on the weekend).
You value documenting all your processes.
You value being a part of something bigger than yourself, and building products that make a global impact.
What’s in it for you?
Competitive salary
Equity/RSUs.
Work alongside very smart people, which will propel you level up!
Opportunity to build and impact the company's early team from scratch.
Be a part of something bigger than yourself, and help build a global software company from scratch.